Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 70 countries to communities in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.
CONTEXT
A qualitative, lean, professional, and cost-effective supply chain is essential to enable MSF activities and ensure that critical resources are delivered efficiently and effectively to those in need, regardless of context or operational complexity.
OCB Supply Chain comprises several sites and segments, in the countries where we operate (including projects and capital), in regional hubs (for instance in Kenya and South Africa), in Europe with a global range (MSF Supply in Belgium). The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.
Supply Chain is a network of people, organizations, resources, processes, activities, and tools working together so that supply meets demand.
The technical domains to design and run a Supply Chain include procurement, warehousing, transport, customs, demand planning & inventory management, supply information systems, supply processes synchronization and user service management.
As a Strategic Planning and Projects Management Coordinator, you lead the strategic planning and project management office (PMO) function for the Supply Chain department of the Operational Centre Brussels and the joint Supply ecosystem with Ubuntu Operational Directorate. You support the Supply Chain Management Team in ensuring that priorities in countries of operation, departmental ambitions, and strategic initiatives across the MSF movement are aligned and fully operational.
You steer the Supply Chain department's strategic planning and budgeting cycles, helping transform the strategic ambitions of the Operational Centre Brussels, Ubuntu Operational Directorate and the wider MSF movement (including SPARC and Supply Chain Transformation initiatives) into measurable roadmaps. In doing so, you ensure coherence, impact, and long-term sustainability across Supply Chain activities and may contribute to the formalization of inter-operational directorate partnerships.
Occasionally, you provide strategic planning and PMO support to other MSF units, including departments within Operational Centre Brussels, the General Direction and the International Office.
You will report to the Supply Chain Director. You will have no team to directly manage.
MAIN RESPONSIBILITIES
Strategic Planning and Strategic Cycles
- Lead the Supply Chain contribution to MSF's strategic planning cycles
- Ensure that strategic ambitions from countries of operation, Operational Centre Brussels, Ubuntu Centre, the European Supply Chain Centre and the Supply Chain department are translated into and integrated within Supply Chain roadmaps
- Monitor the implementation of strategic priorities and ensure alignment between departmental objectives and organizational ambitions
Project Management Office
- Lead the Supply Chain Project Management Office (PMO) and set project/scrum management standards across the department
- Monitor initiative prioritization, interdependencies, risks and resource allocation to ensure timely delivery of value
- Coach and support Supply Chain staff involved in project delivery, using both agile and waterfall methodologies
- Promote effective change management practices across projects and initiatives
- Lead the Supply Chain budgeting and prioritization process at headquarters
- Capture priorities from countries of operation and ensure alignment with departmental ambitions
- Provide the Supply Chain Management Team with the information required to assess priorities and arbitrate trade-offs where necessary
Data-Driven Strategy and Decision Support
- Develop and maintain portfolio performance and strategy analytics
- Provide timely and reliable qualitative and quantitative insights to support governance and decision-making bodies, including to the Supply Chain Management Team
- Identify trends, risks and opportunities, and recommend actions to support strategic objectives
Inter-Operational Center Collaboration and Representation
- Act as the focal point for Supply Chain participation in selected inter-operational directorate initiatives.
- Contribute to the negotiation and formalization of collaborative agreements and partnerships, such as the Ubuntu Common Supply Chain Ecosystem
- Represent Supply Chain interests in selected cross-organizational strategic discussions and working groups.
Strategic Framework for Countries of Operation
- Oversee the development and maintenance of a framework for multi-year strategic planning in countries of operation
- Ensure strategic coherence across countries of operation and facilitate the integration of operational priorities into departmental planning cycles
Organisational Transformation and Change Adoption
- Support the implementation of change management strategies within the Supply Chain department and countries of operation
- Facilitate the adoption of new ways of working, processes and organizational changes
- Contribute to transformation initiatives that strengthen the effectiveness and sustainability of Supply Chain operations
REQUIREMENTS
Education & Experience
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Minimum 3 years of relevant experience in program/portfolio management, ideally using waterfall and agile methodologies and within an international environment
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An advanced certification in program, portfolio or project management is a strong asset
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Proven experience in change management is a strong asset. Relevant certification is an asset
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Experience in humanitarian settings is a strong asset
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Master’s degree in Supply Chain Management, Strategy, or a related field is an asset
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Experience in developing and implementing complex supply chain strategies is an asset
Competencies
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Strong analytical and strategic skills
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Ability to apply systems thinking and data-driven decision-making
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Excellent communication, negotiation and stakeholder engagement skills
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Organizational change leadership capabilities
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Proven ability to influence and drive change in complex environments
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Strong facilitation skills
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Cross cultural awareness and ability to work in multicultural environments
Languages
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Proficiency in English, written and spoken, is mandatory
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French is a strong asset, other languages (Arabic, Spanish, Portuguese) are an asset
CONDITIONS
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Expected starting date: asap
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Location: Brussels, Belgium
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Contract type: Open-ended contract, full-time
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Salary according to MSF-OCB grid
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Homeworking is possible as per MSF policy
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Meal Vouchers – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
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Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
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Adhere to the MSF Behavioral Commitments
Deadline for applications: 22 October 2026
How to apply?
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Submit your application via the 'Apply here’ button
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You will be directed to the online application form for this position
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It should take 5-10 minutes to complete. Thank you in advance for having your CV and motivation letter ready to upload (in pdf)
Only shortlisted candidates will be contacted.
MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
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