Professional Immersion (CIP) - L&D Support Administrator

Only candidates residing in Belgium with a valid Belgian work permit are eligible to apply

CONTEXT 

Within the HR department of MSF Operational Center of Brussels (OCB), the People Development Hub aims to develop MSF’s people working globally, so they have the capacity and capabilities to meet MSF’s operational needs and objectives. The People Development Hub is currently looking for an L&D Support Administrator to support programme training initiatives. 

As the L&D Support Administrator, you will assist the L&D Support administrators to provide adequate, continuous and sustainable support for our staff learning and development needs. You play a key role by providing administrative support to those involved in learning activities as well as facilitating access to those learning solutions. You also follow some specific projects and/or initiatives in line with this vision. You will work under the direct supervision of the LnD Support Team Leader and LnD Administrators, in the LnD Support and Deployment team.  

MAIN RESPONSABILITIES 

L&D Support administrator 

You support the administrative follow-up of learning initiatives organized by MSF. You will orient the learner towards to most appropriate learning solution. 

• Manage the launching of applications for Learning events. 

• Update Intranet announcement. 

• Create Application Form in MS Forms. 

• Prepare for the Selection Committee for International Learning Events. 

• Screen applications 

• Compile a list of applicants for Selection Committee. 

• Provide administrative support for participants in international learning events: 

• Send event announcements to the relevant target groups 

• Coordinate visa arrangements by drafting the appropriate documents based on each applicant’s situation 

• Ensure participant data is accurately entered into the HR database 

• Carbon Footprint Monitoring 

• In collaboration with the Carbon and Environment Data Strategist, assist in calculating the L&D carbon footprint 

• Contribute written content on efforts made to reduce the carbon footprint 

• Facilitate access to the learning offer for all staff 

• Ensure regular communication on the learning offer 

• Develop and maintain the course catalogue on the intranet for Medical and Operational learning events 

• Other activities 

• Participate in LnD Support Team meetings and others as needed 

• Take on specific dossiers linked to your interest and that of the unit  

• Additional tasks linked to the People Development Hub might be proposed and developed 

REQUIREMENTS  

Education & Experience 

• Higher education diploma 

Competencies 

• Planning and organization 

• Analytical spirit 

• Ability to adapt and to demonstrate initiative 

• Teamwork with strong collaborative skills 

• Quick learner 

• Excellent knowledge of the Office 365 package (including Forms, Onedrive, Sharepoint) 

Languages 

• Proficiency in French and English, both written & spoken is mandatory 

CONDITIONS 

• Expected starting date: As soon as possible 

• Location : Brussels (Belgium) 

• Contract type*: Professional Immersion Agreement (Convention d’Immersion Professionelle / Beroepsinlevingsstage) – Full time  
  * Professional immersion agreement for young job seekers that entitles you to an allowance (Convention d’immersion professionelle / Beroepsinlevingsstage). This agreement is a work placement agreement concluded on a voluntary basis between you and your employer  

• Contract Duration : 6 months  

• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment   

• Adhere to the MSF Behavioral Commitments   

More info on FR:  https://www.actiris.brussels/fr/citoyens/convention-d-immersion-professionnelle/  

NL: https://www.vdab.be/opleidingen/beroepsinlevingsovereenkomst  

Deadline for applications: 31st of August 2026 

How to Apply? 

• Submit your application via the 'Apply here' button  

• You will be directed to the online application form for this position  

• It should take 5-10 minutes to complete. Thank you in advance for having your CV and motivation letter (in PDF format) ready to upload   ( 

Only shortlisted candidates will be contacted.   

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.   

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