HR Assistant - Professional Immersion

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  • Belgium
    Location
  • French & English
    Language skills
  • No previous MSF experience required
    MSF experience required
  • Full time
    Time allocation
  • Definite
    Length of contract
  • Fixed term
    Contract type
  • Human Resources
    Expertise
  • Hybrid
    Work model
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Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 70 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation. 

Professional Immersion – HR Assistant (m/f/x) – Brussels – MSF Belgium

CONTEXT 

The Human Resources Department at MSF Belgium supports the organisation in delivering high-quality HR services to staff at the Head Office and in countries of operation. The HR Assistant plays a key role in ensuring accurate administrative processes and data integrity within HR operations. 

As HR Assistant, you provide essential support to HR operations at headquarters focusing on precise execution of administrative processes and reliable handling of employee and volunteer intern data You ensure accurate records documentation and internal coordination of onboarding offboarding and structural changes You are a key support to the HR Partner and Senior HR Partner in maintaining consistent high-quality HR services and compliance with internal procedures. 

MAIN RESPONSIBILITIES 

  • Process HR documentation related to job changes (“DE-process”), contract follow-up, onboarding/offboarding, and file updates, to ensure smooth transitions and maintain administrative compliance
  • Maintain accurate employee records in HRIS and assist with org chart updates, to support real-time data accuracy and informed HR decision-making
  • Handle the administrative onboarding of interns and volunteers, including data entry, pre-briefings, and coordination with the Volunteer Coordinator, to facilitate a smooth and welcoming integration experience
  • Compile staffing indicators and dashboards (headcount, turnover, absences) for internal use, to provide timely and actionable insights for HR reporting and planning
  • Ensure data accuracy in HR systems and contribute to identifying gaps or inconsistencies, to improve data integrity and reduce administrative risk
  • Serve as first-line contact for staff and managers on HR-related questions and documents, to provide reliable and timely support and enhance employee satisfaction
  • Schedule meetings and ensure logistical coordination for HR events and sessions, to enable efficient and well-organized team operations
  • Assist in the logistics and documentation of Works Council and Prevention Committee meetings, to ensure smooth coordination and compliance with formal procedures
  • Provide support to project-based HR initiatives, to enhance HR awareness and to help deliver results that enhance organizational culture and engagement 

REQUIREMENTS 

Education and Experience 

  • Bachelor's degree in human resources, law, Business Administration, Office Management or equivalent experience
  • Previous experience in HR administration or similar roles is an asset 

Competencies 

  • Proficiency in Microsoft Office Suite willingness to learn HRIS tools
  • Strong organisational skills and attention to detail
  • Excellent communication skills (clear, confident, and approachable)
  • Ability to prioritise tasks and meet deadlines
  • Service-oriented and proactive approach 

Languages 

  • Proficiency in French and English spoken and written is mandatory
  • Knowledge of Dutch is an asset 

CONDITIONS 

  • Expected starting date: February - March 2026
  • Location: Brussels (Belgium)*  

*Due to legal administrative constraints, given the duration of the contract, candidates must already have the permanent right as Belgian or EU national, and/or valid work permit with mention of "Unlimited access to the labor market" to work in Belgium 

** Professional immersion agreement for young job seekers that entitles you to an allowance (Convention d’immersion professionnelle / Beroepsinlevingsstage). This agreement is a work placement agreement concluded on a voluntary basis between you and your employer  

  • Contract duration: 6 months – Full-time
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment 
  • Adhere to the MSF Behavioral Commitments   

Deadline for applications: 19th January 2026

How to apply?   

➢ Submit your application via the 'Apply here' button      

➢ Thank you in advance for having your CV and motivation letter in PDF format, ready to upload   

Only shortlisted candidates will be contacted.   

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.   

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our priacy notice to job applicants.