E-Pool Mobile Supply Chain Coordinator

CONTEXT 

Within the Operations Department of MSF Belgium (Operational Center Brussels - OCB), our Emergency Pool (E-Pool) has as primary function to intervene directly and quickly with medical activities in crisis situations such as conflicts, epidemics, outbreaks and natural disasters while guaranteeing the quality of interventions. It is also tasked with the monitoring and identification of crises that may arise.  

The E-Pool consists of one E-Pool Coordinator and a deputy, and two Emergency Coordinators based in Brussels. In addition to the Emergency Coordinators, the E-Pool unit is composed of technical referent officers in Supply, Logistics, HR and Finance.  

The E-Pool also includes a Mobile Emergency Team deployed in emergency operations and composed of different profiles of coordinators and technicians. Members of the E-Pool Mobile Team travel at short notice to any context where the E-Pool is leading interventions, operating in a roving capacity. They undertake successive several short-term assignments between 6 weeks to 3 months, though in exceptional cases, it may extend beyond 3 months. 

As Emergency Pool Mobile Supply Chain Coordinator (E-Pool Mobile SupplyCo), your role is primarily intended for program-based SupplyCo positions (and sometimes other supply chain positions) for the E-Unit, based on the specific needs of emergencies. When on duty, you must be prepared to travel at very short notice to set up and manage the logistics & supply needs of an intervention. You will directly supervise the supply chain team during your assignments. 

We are currently looking for two E-Pool Mobile Supply Coordinators. 

MAIN RESPONSIBILITIES 

As E-Pool Mobile Supply Chain Coordinator you will 

• Act as a key link between headquarters and field operations, ensuring continuity and coordination between the E-Unit and supply/logistics teams, and supporting strategic alignment across all levels. 

• Lead and oversee supply chain operations in emergency projects, including procurement, warehousing, distribution, and logistics services - ensuring smooth implementation, monitoring, and adaptation to evolving humanitarian needs. 

• Define and implement supply strategies tailored to each mission, in collaboration with coordination teams and HQ—translating operational needs into clear objectives, priorities, and resource plans, while ensuring compliance with MSF protocols and policies. 

• Ensure quality, efficiency, and risk management across the supply chain, by monitoring procedures, analyzing performance through KPIs, anticipating risks, and proposing corrective actions, stablishing relevant reporting systems and long-term improvements. 

• Support and develop supply chain teams, identifying training and mentoring needs, applying HR policies, and ensuring proper communication and collaboration within the mission and with external stakeholders (e.g., suppliers, authorities, other NGOs). 

• Represent the mission supply department and coordinate crosscutting/transversal initiatives, participating in strategic planning, budget definition, intersectional initiatives/projects, and validation of third-party suppliers—while ensuring accurate data management and continuous improvement of supply guidelines and SOPs. 

• Contribute to emergency preparedness and operational effectiveness, by managing back-office dossiers, supporting HQ (including gap-filling ESCO when needed), and working on tasks like E-stock updates, supply tool development, capacity building initiatives, among others. You’ll translate operational needs into agile supply solutions, remain beneficiary-focused, and apply innovative approaches in areas like warehousing, transport, and customs—while staying connected with peers in the supply chain in emergencies community. 

REQUIREMENTS

Education and experience 

• Diploma or certificate in Supply Chain Management is desirable 

• A minimum of 2 years of international MSF program experience in supply chain management, including 1 year in coordination position (Supply Chain Team Leader, Deputy Supply Chain Coordinator, or Supply Chain Coordinator) 

• At least one MSF assignment in emergency context is a strong asset 

• A mixed experience in both supply & logistics is a strong asset 

Competencies 

• Understanding of supply chain risk analysis and mitigation strategies  

• Good knowledge in MSF supply chain tools, processes and systems, especially for international orders 

• Resistance to stress 

• Leadership (able to set priorities, make choices and assume decisions) 

• People development (capacity building, coaching and training teams) 

• Flexibility – Autonomy 

• Good writing and communication skills 

Languages 

• Proficiency in English, both spoken & written is mandatory  

• Good knowledge of French is required 

• Arabic, Spanish, or Portuguese is an asset  

Other 

• Availability to travel to any context at short notice  

CONDITIONS 

• Expected starting date: As soon as possible (specific starting date can be discussed) 

• Location: Carried out in the countries of intervention (all contexts, including high-insecurity contexts) - based in the country of residence in between assignments 

• Contract type: Fixed term contract – Full-time 

• Contract type: Fixed-term contract - Full-time 

• Contract duration: 12 months 

• Salary as per MSF program salary grid 

• The contractual terms, conditions, and salary will be established according to the official residence of the selected candidates and in respect of MSF standard function and salary grids. 

• Medical insurance 100% covered as per international package 

• 45 paid leaves 

• Accomplishment bonus of 1.5 months' salary upon completion of 12-month contract 

• No family position 

• A dynamic and stimulating work environment alongside multicultural colleagues 

• Adherence to MSF principles and managerial values: Respect, Transparency, Integrity, Accountability, Trust, and Empowerment. 

• Adherence to the MSF Behavioral Commitments. 

Deadline for applications: 11th of November 2025

How to apply? 

➢ Submit your application via the 'Apply here' button on the vacancy page  

➢ You will be directed to the online application form for this position  

➢ It should take 5-10 minutes to complete. Thank you in advance for having your CV and motivation letter in English or French ready to upload (preferably in PDF format)  

Position only open to candidates with previous MSF experience!  

No MSF experience? Check out other job offers on our website.  

Only shortlisted candidates will be contacted. 

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. 

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