Student job – Information and Records Management

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

Student job – Information and Records Management (m/f/x)

CONTEXT

Field operations are guided by the Department of Operations of the Operational Centre Brussels (OCB).

As part of the upcoming priorities, the Operations Department is currently restructuring the way digital information is being managed. The objective is to address storage and maintenance, use, archiving and final disposition of records in the custody of MSF OCB, and to improve related practices. This project has started in October 2021 and should last for a total of 2 years.

RESPONSIBILITIES

Under the responsibility of the Support Management Ops, the student will:

Support the ongoing restructuring of digital information at cell-level:

  • based on the Standards of Procedures and retention table, analyze, clean, archive, migrate, apply naming convention of cell local server and Sharepoint.
  • Find missing information to avoid information gap.
  • File documents.

Provide specific support to Operational Cells. This includes (but is not restricted to):

  • Manage tools for the organization of the cell (e.g. field visit preparation).  
  • Organize briefings/debriefings of international staff with the cell members
  • Consolidate, monitor and update pre-departure briefing materials for international staff
  • Participate in cell-meetings (i.e. the weekly cell meeting)

REQUIREMENTS

  • Excellent analytical skills (in English or French)
  • Experience with information management or archiving is a strong asset
  • Eventual relevant working experience linked to the function is an asset
  • Fluency in English and French
  • Precise, autonomous, curious

CONDITIONS

  • Expected starting date: September 2022
  • Contract type: Fixed term contract (4 months)– Full time
  • Location: Brussels (Belgium)
  • Salary according to MSF-OCB HQ grid – Meal vouchers - 100% reimbursement for public transportation costs
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

Deadline for applications: 3/06/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org and mention “Student Job – Information and Records Management” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.